Up next, we'll get into more details on how to change calendar views.
So now, you have the basics for creating and viewing appointments. If you want to see how your appointment will look in print, view the print preview over here, and click Print. Click the FILE tab on the item and click Print. One more thing that you might want to do is print an appointment.
If you want to edit the item, double-click it, make your changes, and then click Save & Close. If you want to view or change options, right-click the item, or click it and use the CALENDAR TOOLS APPOINTMENT tab on the ribbon. But if you want to see more details, just hold the mouse over an item to get a peek. In the calendar, you can read the subject and maybe the location and some details, depending on how large an appointment is. You can Dismiss the reminder, or click Snooze to be reminded again 5 minutes before the start. If you want to change the duration, select the appointment and drag the bottom border, or you can drag the whole thing to move it to a different time and date.Īt one hour before the appointment start time, we get a reminder message. Now, we can quickly spot the time we have set aside to work alone. You don’t have to do this, but it can be helpful if you have a very crowded schedule. Let's change that to 1 hour.įinally, let's color-code the appointment by adding a Category. If you don't do anything, you will get a reminder message 15 minutes before the start time. For now, let's keep the default selection, Busy, so that anyone who sees the entry will know you don’t want to be interrupted at this time. This is useful, if you share your calendar. In Show As, you can choose how you want others to view your time. Then, let's attach the PowerPoint file we'll be working on. Since you are the only one who will use the appointment, you can add whatever you want.Ĭlick INSERT and Attach File. This area shows the time you selected on the calendar, but you can change it if you want.ĭown here, you can add more details. You can use the calendar like this to help you keep organized. In this case, we are just blocking out time to get some work done in the office. An appointment can be anything you want it to be. Click where you want to add the appointment, and then click the item. Since we are just starting out, let's keep it simple and add a New Appointment. The only difference is that a meeting includes other people. Start by adding a new item: a New Appointment or a New Meeting. In this course, we'll focus on using the calendar for business, but you can take what you learn here and apply to any other use, such as scheduling personal time. the new executive director of the National Gay and Lesbian Task Force, calls 'double. You can create a calendar that makes sense for you. To end meeting monotony, call Hyatt or your travel planner. With Outlook 2013, you can manage complex calendars that interact with the schedules of multiple people in real time.
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